Job Costing Services

From “Where Did the Money Go?” to Crystal-Clear Project Profits

Projects Bleeding Cash? You’re Not Alone

A client wants an update, the team’s logging hours, vendors keep emailing invoices, yet you’re guessing whether the job is in the black. Contractors, architects, and creative agencies on Reddit call job-costing “the black hole where profits vanish.” Miss one receipt or miscode one labor hour and margins evaporate.

Profit Clarity without Spreadsheet Acrobatics

I build job costing inside QuickBooks Online Projects & Classes so every dollar of labor, materials, and overhead lands where it belongs. Open a Project card and see real-time cost, revenue, and margin without wading through spreadsheets.

What You Get Plain and Simple

Project Setup & Coaching: Establishing naming conventions, budgets, and class tracking ensures data flows smoothly from day one.
Real-Time Labor & Materials Capture: Post bills, expenses, and timesheets to the right job.
Inventory Tracking (Add-On): Track materials on hand and post to jobs when used.
Cost-Based %-Complete & Cost-to-Complete Snapshots curb cost overruns and support cash-planning.

Requires QuickBooks Online Plus or Advanced. QuickBooks Time and Payroll are recommended for automatic labor costing.

Need GAAP-style WIP, over/under billing, AIA-style pay apps, or automated labor burden? That’s where industry add-ons (e.g., Knowify) come in. I’ll recommend the lightest-weight tool that fits your workflow and quote it separately.

Why Service Pros Love This Build

Contractors & Builders: Track labor, subs, and change orders without duplicated entry.
Architects & Designers: Monitor retainer overages and stop “scope creep” from erasing profit.
Marketing & Creative Agencies: See if fixed fees still cover hours.
Consultants & Lawyers: Bill true cost-plus markup, not guesstimates.

How It Works

Discovery Call: Outline projects, pain points, and current QBO setup.
Blueprint & Build: I design the class/project structure and import budgets.
Training & Go-Live: Your team learns exactly where to click via Zoom teleconference.
Monthly Close: After posting payroll and overhead splits, I reconcile all jobs back to the GL.